Privacy Policy

1. Information We Collect

We may collect the following categories of personal data when you interact with Grace & Power.

Contact Information

Name, professional email address, phone number, company name, job title, and professional profile details.

Event Participation Information

Event registration details, attendance records, session participation, networking preferences, feedback, survey responses, and expressed professional interests.

Professional and Business Intelligence Signals

In connection with event curation, we may collect or derive professional signals such as:

• leadership priorities
  • areas of organizational transformation
  • relevant business themes or interests
  • preferences related to executive discussions or networking

These signals may be used to support curated roundtables, executive matching, and event design.

Website Usage Data

Information automatically collected when you visit our website, including IP address, browser type, device information, pages visited, and usage patterns through cookies or similar technologies.

Communications

Information you provide when contacting us, subscribing to newsletters, downloading content, or communicating with our team.

2. How We Use Your Information

We may use your personal data for the following purposes:

• Organizing and delivering leadership forums, executive dialogues, and related experiences
  • Managing event registrations and participation
  • Facilitating curated networking and executive introductions
  • Supporting curated roundtables and targeted 1:1 executive meetings
  • Conducting business intelligence analysis to understand leadership priorities, industry trends, and executive interests
  • Designing discussions and event programming based on aggregated leadership insights
  • Communicating event updates, invitations, and relevant leadership insights
  • Providing newsletters, research insights, and thought leadership content
  • Analyzing engagement and improving our services, programs, and website
  • Maintaining business records and complying with legal or regulatory obligations

Where required by applicable law, we will obtain your consent before sending marketing communications.

You may opt out of marketing communications at any time.

3. How We Share Your Information

Grace & Power does not sell personal data.

However, to deliver curated leadership experiences, we may share limited professional information and certain business intelligence insights with relevant parties.

Event Sponsors and Strategic Partners

For certain events, Grace & Power may share limited professional contact information, including:

• name
  • company
  • job title
  • professional email address

with event sponsors or strategic partners to support:

• executive networking
  • curated 1:1 meetings
  • relevant follow-up communications related to the event

In addition, Grace & Power may share curated business intelligence insights derived from participant signals and event research to enhance the quality of discussions and professional engagement.

Such insights may include:

• emerging leadership priorities
  • industry themes observed across participating organizations
  • aggregated perspectives relevant to roundtable discussions

Where possible, these insights are presented in aggregated or non-sensitive formats and are used solely to support the professional objectives of the event.

Service Providers

We may share data with trusted third-party providers that help operate our services, including:

• event technology platforms
  • email and CRM systems
  • analytics providers
  • registration or ticketing platforms
  • website hosting services

These providers are required to protect personal data and use it only for services performed on our behalf.

Legal and Regulatory Requirements

We may disclose personal data where required by law, regulation, legal process, or when necessary to protect our rights, property, or safety.

4. International Data Transfers

Grace & Power operates across multiple regions, including Southeast Asia.

Your personal data may be transferred to and processed in countries outside your country of residence where our partners, service providers, or collaborators operate.

Where such transfers occur, we take reasonable steps to ensure that personal data is protected in accordance with applicable data protection laws.

5. Data Retention

We retain personal data only for as long as necessary to fulfill the purposes described in this Privacy Policy, including:

• managing events and services
  • maintaining business records
  • meeting legal or regulatory obligations

When personal data is no longer required, it will be securely deleted or anonymized where appropriate.

6. Your Rights

Depending on your jurisdiction, you may have the right to:

• access the personal data we hold about you
  • request correction or updating of your information
  • request deletion of your personal data
  • withdraw consent for marketing communications
  • request a copy of your personal data

To exercise these rights, please contact us at:

📧 hello@gracexpower.com

We will respond within a reasonable timeframe in accordance with applicable data protection laws.

7. Cookies and Tracking Technologies

Our website may use cookies or similar technologies to enhance user experience, analyze website traffic, and understand engagement with our content.

You may adjust your browser settings to decline cookies, although doing so may affect certain website functionalities.

8. Event Photography, Video, and Media

Grace & Power events may be photographed, audio-recorded, or filmed for documentation, editorial, and promotional purposes.

For closed-door executive events, photography and video recording will be conducted in a limited, selective, and respectful manner, primarily capturing general event atmosphere, networking moments, stage segments, and selected portions of roundtable discussions.

To preserve open and candid discussion among participants:

• recordings will be conducted with discretion and sensitivity to the professional nature of the Dialogue
  • recording by attendees is not permitted unless expressly authorized by Grace & Power

Photographs, audio recordings, and video footage captured during the event may be used by Grace & Power for purposes including:

• event documentation and archival records
  • website and social media content
  • marketing and promotional materials
  • media coverage or press releases
  • promotion of future Grace & Power events and programs

Where photographs, audio, or video footage clearly identify individual participants or include excerpts from discussions, Grace & Power will make reasonable efforts to seek consent or authorization prior to public publication, particularly for speaker highlights, interviews, or featured executive content.

Event photos or video content may also be shared with event partners or sponsors in connection with the promotion of the event, subject to the same standards of discretion and authorization.

If you prefer not to appear in event photography or recordings, please notify the Grace & Power team or the event registration desk prior to the event, and we will make reasonable efforts to accommodate your request.

9. Third-Party Websites

Our website or communications may contain links to third-party websites.

Grace & Power is not responsible for the privacy practices or policies of those external websites.

We encourage you to review their privacy policies separately.

10. Updates to This Policy

We may update this Privacy Policy periodically to reflect changes in our services, legal requirements, or data practices.

The updated version will be published on our website with the revised effective date.

11. Contact Us

If you have any questions about this Privacy Policy or how we handle personal data, please contact us: